Meeting capture your app controls entirely.

The Nylas Notetaker API sends meeting bots to join Google Meet, Microsoft Teams, and Zoom calls — automatically recording meetings, generating speaker-attributed transcripts, and producing summaries and action items. It's designed for teams building meeting intelligence directly into their products, without managing separate recording infrastructure.

The Nylas Notetaker API supports Zoom, Google Meet, and Microsoft Teams. It joins meetings as a participant bot — no official provider API required — and works even when a native integration isn't available.

Notetaker can join meetings two ways: ad-hoc via a meeting URL with a single API call, or automatically based on calendar events synced through the Nylas Calendar API. It also handles automatic rescheduling when meeting times change.

Notetaker produces speaker-diarized transcripts with timestamps and speaker identification, meeting summaries, and extracted action items with attribution to specific speakers. Summaries and action items can be customized with instructions — for example, structuring output for a specific sales framework or formatting notes for CRM fields.

Tools like Fireflies and Otter.ai are standalone products your users sign up for separately. The Nylas Notetaker API is embedded into your product — the meeting intelligence surfaces inside your application, tied to your data model, under your brand.

Transcription and speaker diarization are powered by AssemblyAI and included with Notetaker — no additional development or third-party setup required. Transcripts include speaker identification, timestamps, and speech-to-text for every participant.

Yes. You can pass custom instructions to control how summaries and action items are generated — for example, structuring output using a sales framework like MEDDPICC, or attributing action items to specific speakers with timestamps.

Yes. Structured meeting output can trigger CRM updates, task creation, follow-up emails, and internal notifications through APIs and webhooks — automatically updating records or logging call summaries without manual entry.

Meeting summaries, transcripts, and action items can be routed into CRM records, ticketing systems, or knowledge bases via APIs and webhooks. Custom summary instructions can be used to format outputs directly for specific CRM fields.

Yes. You can configure rules to control which meetings Notetaker joins — by calendar, user, meeting type, or other criteria — to avoid recording meetings that should remain private.

Yes. The Notetaker API supports embedding video playback, transcription playback, and analysis directly into your application — capturing participants, context, and sentiment within your product rather than redirecting users to a separate tool.

No. The Nylas Notetaker API joins Zoom calls as a guest participant — no Zoom app approval required. You only need a Zoom app approved if you want to create Zoom meeting links through the Nylas Calendar API or Scheduler. Recording and transcribing existing Zoom meetings works independently of that approval process.